Recruiting Policies and Procedures

Thank you for your interest in hiring our Bobcats! Career Services at Texas State University strives to offer top-notch customer service to all constituents, and we value each of our partnerships. We abide by the Principles for Ethical Professional Practice as outlined by the National Association of Colleges and Employers (NACE), and will provide services for talent acquisition professionals and organizations that meet the following criteria:

• Must be registered with Jobs4Cats powered by Handshake and have an active profile.
• Abide by the following guidelines and policies: the National Association of Colleges and Employers (NACE) Principles for Professional Practice, and the Fair Labor Standards Act.
• Work through and/or include Career Services in their on-campus recruiting engagement strategy to ensure compliance with SA/PPS No. 07.02 (02.05) Career Services – Employer Contacts and On-Campus Recruitment Policies, UPPS 07.03.04 Posting/Distribution of Literature, Information Booths & Banners on Campus, and all other recruiting guidelines listed in this document.

Recruiting Policies and Procedures for Talent Acquisition Professionals

Career Services assists talent acquisition professionals seeking to fill actual or anticipated bona fide positions, career-related paid or unpaid internships, co-op positions, summer jobs and experiential learning opportunities. A bona fide full-time or part-time position is defined as a career opportunity that is salaried (not 100% commission) and does not require the candidate to pay a fee for training/coursework/background checks, purchasing a membership and/or products, or any other job-related expenses (including draw against future earnings).

• Employers offering “straight commission” positions:

  • Employers with “straight commission” positions may request to use our services (postings, jobs, on-campus recruiting, and attend jobs fair). However, the terms “straight commission” must be explicitly stated in the job posting so that students are aware and can make a decision as to whether or not they are interested in those opportunities.

• Unpaid Internships:

  • Career Services at Texas State University believes that experiential learning opportunities, such as internships, add to the overall college education experience and should be for the primary benefit of the intern. In some instances, employers leverage unpaid internships to assist students in gaining real world job experiences. In these situations, we ask employers to reference the U.S. Department of Labor Wage and Hour Division Fact Sheet #71: Internship Programs Under The Fair Labor Standards Act. Additional resources are also available on the NACE website.

• Third Party/Staffing Agencies (TPSA):

  • TPSA must have an approved account in Jobs4Cats and a completed Third Party/Staffing Agency Statement of Understanding form on file that confirms agreement to the terms outlined below. All approved TPSA may post positions in Jobs4Cats; however, may not engage in on-campus recruiting (career fairs, tabling, Bobcat Career Chats, etc.) unless approved by Career Services with the understanding that the TPSA is hiring for internal candidates only.
    • When recruiting for external positions for clients, TPSA can recruit by posting jobs only.
    • When recruiting for internal part-time, full-time, internship opportunities, TPSA can participate in on-campus recruiting activities. While participating in on-campus recruiting activities, TPSA must have their internal positions posted in Jobs4Cats and can ONLY promote their internal positions at events. TPSA must provide marketing materials and handouts for approval to Career Services in advance of OCR activities.
    • Under no circumstances may fees be charged to students.
    • TPSA may recruit only for clients they represent and all job listings must clearly indicate that candidates will be working through TPSA and external client/company/organization.
    • Candidates’ names and/or resumes obtained for a job opening may not be used for subsequent job openings or for solicitation of employer clients, except where specific arrangements have been initiated and agreed upon by the candidates.
    • For job postings, TPSA must provide the name of the clients, location and job title to Career Services, and must state in the job description that any fees assessed by the agency will be paid by the client organization or employer represented. Texas State University will not post any opportunities that require students to pay fees.
    • TPSA agree that they and the clients represented will adhere to strict Equal Employment Opportunity guidelines.
    • Any violation of this agreement may result in termination of employer account and suspension of recruiting privileges at Texas State University, as determined by the Director of Career Services.

On-Campus Recruitment (OCR)

Talent Acquisition Professionals are required to have an active account in Jobs4Cats powered by Handshake, and are required to comply with Equal Employment Opportunity regulations and related legislation in their recruitment and hiring practices (job postings, on-campus recruiting, campus visits and job fair attendance). Consideration should be afforded to all candidates without regard to race, color, religion, sex (including pregnancy, sexual orientation and gender identity), national origin, age (40 or older), disability, or genetic information.

Interview and presentation facilities arranged by Career Services are to be used solely to speak with students and alumni from Texas State University who are eligible for services from Career Services. Students enrolled at other universities or graduates from other universities are NOT eligible to register in our Jobs4Cats system.

• On-Campus Interviews (OCI)

  • Scheduling: Reservations must be submitted via Jobs4Cats hosted by Handshake at least 10 business days in advance of the date requested.
    • Career Services allows the use of “greeters” as long as this practice does not interfere with our office business or create environmental distractions for students and employers.
    • Employers participating in on-campus interviews must submit interview schedules to Career Services (a separate form will be provided if utilizing “Rooms Only” option), and are expected to complete all evaluations including Student Feedback Forms.
  • Cancellations: Employers who utilize the OCI program must give sufficient notice (minimum of 48-hours) in the event of a schedule cancellation. The recruiter will be advised to contact each student directly to make arrangement for another interview date/time. The recruiter is also asked to share follow-up information with Career Services.
  • Student “No-Show” Policy: When an employer utilizes the pre-select, open, or pre-select continuous interview options in Jobs4Cats powered by Handshake, we abide by a strict “no-show” policy for students.

• Tabling and Bobcat Career Chats

  • Employers are allowed to table two times each semester on campus, unless otherwise approved by Career Services.
  • Scheduling: Reservations must be submitted 10 business days in advance of the date requested
    • Tabling: http://www.careerservices.txstate.edu/employers/Career-Services-Employer-Request-Form.html
    • Bobcat Career Chat: http://www.careerservices.txstate.edu/employers/Bobcat-Career-Chat-Request-Form-.html
  • Cancellations: Employers must give sufficient notice (minimum of 48-hours) in the event of a schedule cancellation. A “no-show” counts as one of the two tabling opportunities and serves as a recruitment violation noted on their Jobs4Cats account.

• Career Fair Refund, Cancellation and “No-Show” Policies

  • All registration fees are non-refundable. Event cancellations will be accepted up to 2 weeks prior to the event. After 2 weeks, cancellations will incur a $50 administrative fee. Event “No-Shows” will still be responsible for the registration balance that is due. A spot at our career fair is not guaranteed until full payment has been arranged.

Reporting Your Offers and Hires

Employers utilizing Career Services are expected to report hiring statistics for all Texas State students and graduates. This can be done through your Jobs4Cats account, or by emailing information to oncampusinterviewing@txstate.edu.

Nondiscrimination

Employers shall comply with all nondiscrimination requirements of The Age Discrimination in Employment Act, The Americans with Disabilities Act, the U.S. Equal Employment Opportunity Commission, and Title VII of the Civil Rights Act of 1964. These include, but are not limited to:

1. Make reasonable accommodations for an individual with a disability so that he/she may participate in the recruitment activities
2. Avoid the use of inquiries that are considered unacceptable by EEO standards during the recruiting process
3. Refuse to screen and select resumes/candidates for interviews/employment based upon race, color, religion, sex (including pregnancy, sexual orientation and gender identity), national origin, age (40 or older), disability, or genetic information.

Rights Reserved

Career Services reserves the right to ensure that employers are in compliance with all policies and procedures. Any violation of this agreement may result in termination of employer account and suspension of recruiting privileges at Texas State University, as determined by the Director of Career Services.

For questions, please contact us at 512-245-2645.

Disclaimer

Texas State University requires all employers who recruit on campus and through Jobs4Cats to follow Equal Employment Opportunity (EEO) practices as well as NACE Professional Standards in the recruiting process. There shall be no discrimination against any qualified person on the grounds of race, color, religion, sexual orientations, gender identity or expression, sex, age, national origin, citizenship status (as defined under the Immigration Reform and Control Act), disability, or veteran’s status in recruiting, hiring, selection, compensation, benefits, and other employment practices. We partner with companies that strive to eliminate all forms of harassment, including sexual, racial, age, religion, national origin, and disability harassment.