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Recruiting Policies and Procedures for Employers

Recruiting Policies and Procedures for Employers

Career Services sponsors employers seeking to fill positions involving employment and experiential learning opportunities. For other types of solicitation, contact  Student Involvement at 512.245.3219. Any employer using any of our services including but not limited to job postings, resume referrals, on-campus recruiting, job fairs, or requesting space for tabling  must be registered with Jobs4Cats and have an active profile.

Recruiting Policies and Procedures for Employment Professionals

You are invited to use Texas State University Career Services if you are an employer with actual or anticipated bona fide entry-level positions, career-related paid or unpaid internships, co-op positions and summer jobs. A bona fide full-time or part-time position is defined as a career opportunity that is salaried (not 100% commission) and does not require the candidate to pay a fee for training, purchasing a membership and/or products, or any other job-related expenses.

Employers offering “straight commission” or “salary draw” positions

Employers with “straight commission” or “draw against future earnings” positions may request to use our services (posting jobs, on campus recruiting, and attend job fairs). However, the terms “straight commission” or “draw” must be explicitly stated in the job posting so that students are aware and can make a decision as to whether or not they are interested in those opportunities. Note: A draw against future earnings does not constitute a salary.

Approved participating employers are expected to be familiar with and to abide by the

NACE Principles for Professional Conduct for Career Services and Employment Professionals.

Recruitment and Scheduling Policies

Employer representatives are expected to comply with Equal Employment Opportunity regulations and related legislation in their recruitment and hiring practices (job postings, on-campus recruiting, campus visits and job fair attendance). Consideration should be afforded to all candidates without regard to race, religion, color, sex, disabilities, sexual orientation, national origin or age.  

Interview and presentation facilities arranged by Career Services are to be used solely to speak with students and alumni from Texas State University who are eligible for service from Career Services. Students enrolled at other universities or graduates from other universities are NOT eligible to register in our Jobs4Cats system or participate in on campus interviews. The only exception is if the student/alum was identified at one of the job fairs hosted by Career Services. To schedule interview rooms and information sessions, reservations need to be submitted via e-mail to the employer relations coordinator, CareerEvents@txstate.edu or by calling 512-245-2645 at least five business days in advance of the date requested.

Career Services allows the use of "greeters" as long as this practice does not interfere with our office business nor environmental distractions for students and employers.

Employment Practices for Third Party/Contract Recruiters/Staffing Agencies

Third parties (employment/staffing agencies and search firms) may use Jobs4Cats (job postings only!) provided that they:

  • Charge no fees to the candidate
  • Provide the name of the client company that you are working with for staffing needs
  • If requested, provide a position description for valid openings
  • In accord with the Family Educational Rights and Privacy Act, release candidate information provided by the university exclusively and only to the identified employer. Re-disclosure of candidate information is not permitted
  • Comply with all federal and state Equal Employment Opportunity (EEO) laws (Title VI and IX, and ADA)

Unpaid Internships

Texas State University Career Services believes that experiential learning opportunities, such as internships, add to the overall college education experience.  In some instances, employers leverage unpaid internships to assist students gain real world, job experiences.  In these situations, we ask employers to consider the following guidelines from the Department of Labor before posting unpaid experiential learning opportunities:

  1. The internship, even though it includes actual operation of the facilities of the employer, is similar to training which would be given in an educational environment;
  2. The internship experience is for the benefit of the intern;
  3. The intern does not displace regular employees, but works under close supervision of existing staff;
  4. The employer that provides the training derives no immediate advantage from the activities of the intern; and on occasion its operations may actually be impeded;
  5. The intern is not necessarily entitled to a job at the conclusion of the internship; and
  6. The employer and the intern understand that the intern is not entitled to wages for the time spent in the internship.

Nondiscrimination:  In their execution of this agreement, all contractors, subcontractors, their respective employees, and others acting by or through them shall comply with all federal and state policies and laws prohibiting discrimination, harassment, and sexual misconduct.  Any breach of this covenant may result in termination of this agreement.

For additional federal government guidelines and standards on internships, please see the

Fair Labor Standards Act Advisor.

You must comply with the above conditions in order to be approved to use Jobs4Cats. Third party participation is limited to job postings.