Recruitment Policies and Procedures for Employers / Third Party / Staffing Agencies

You are invited to use Texas State Career Services if you are an employer with actual or anticipated bona fide entry-level positions and career-related paid or non-paid internships. A bona fide full-time or part-time position is defined as a career opportunity that is salaried (not 100% commission) and does not require the candidate to pay a fee for training, purchasing a membership and/or products, or any other job-related expenses.

Approved participating employers are expected to be familiar with and to honor the NACE Principles for Professional Conduct for Career Services and Employment Professionals.

Third Party/Contract Recruiters/Staffing Agencies: Third parties (employment/staffing agencies and search firms) may participate in Jobs4Cats (job postings) provided that they:

• Charge no fees to the candidate. 
• Reveal the identity of the employer being represented and the nature of the relationship between the agency and the employer, and permit Career Services to verify this information by contacting the named client. Identify, on all announcements, the name of the employer being represented.
• If requested, provide a position description for valid openings.
• In accord with the Family Educational Rights and Privacy Act, release candidate information provided by the university exclusively and only to the identified employer. Re-disclosure of candidate information is not permitted. 
• Comply with all federal and state Equal Employment Opportunity (EEO) laws (Title VI and IX, and ADA).
• Third party participation is limited to job postings only, provided they comply with the above conditions.
  

Interview and presentation facilities arranged by Career Services are to be used solely to speak with students and alumni from Texas State University who are eligible for service from Texas State Career Services. Students enrolled at other universities or graduates from other universities are NOT eligible to register in our Jobs4Cats system or participate in on campus interviews.  The only exception is if the student/alumnae was identified at one of the Job Fairs hosted by Career Services.  To schedule interview rooms and presentations, reservations need to be submitted via e-mail or phone at least five business days in advance of the date requested.

In Career Services, the use of "greeters" is permitted as long as this practice does not interfere with the conduct of Career Services Center business and create an unpleasant environment for students and other recruiters.

Creating Your Own Interview Schedules:  If your positions meet the definition of bona fide above and you do not use our web-based system to schedule interviews; a list of candidates with interview appointments must be provided to Career Services at least one (1) day prior to meeting with the students and/or alumni.

Cancellation & No-Show Policy: If it is necessary for you (employer) to cancel an interview reservation, please do so prior to the resume submission deadline posted on your schedule. If you cancel your visit and students had already “dropped” resumes or “scheduled” interviews, it is “your” responsibility to notify them of your cancellation.

Space is in demand, and your early cancellation will give other employers an opportunity to meet with Texas State students. Keep in mind, last minute cancellations and no-shows will negatively affect your campus image among students who expect to interview with your organization.

To cancel a visit, please phone 512.245.2645 during regular business hours, Monday – Friday, 8 a.m. – 5 p.m. During non-business hours, you may leave a voice message at this number. Cancellation by e-mail is not recommended.

Mall and Quad Requests: Reservation requests are coordinated by the LBJ Student Center. It is recommended that you provide us with alternate dates and times.  Submit your request via e-mail to our office and allow 7 – 10 days to process your request.  

Posting Policies:  To post materials on bulletin boards around campus; the materials (flyers or posters) must be submitted to Career Services for approval first.  Then they (flyers or posters) need to be approved by the LBJ Student Center before they may be posted. 

Employers offering “straight commission” or “salary draw” positions: Employers with “straight commission” or “draw against future earnings” positions may request to use our services (posting jobs, on campus recruiting, and attend job fairs).  However, the terms “straight commission” or “draw” must be explicitly stated in the job posting so that students are aware and can make a decision as to whether or not they are interested in those opportunities. Note: A draw against future earnings does not constitute a salary.