Students
- Students Page
- Jobs4Cats
- Job Fairs for Students and Alumni
- Job Search Guide
- On Campus Interviews
- Resume Assistance
- Jobs & Internship Information
- Featured Presentations
- Presentations for Student Organizations
- Job Shadowing
- Summer Jobs Information
- Other Texas State Resources
- Recommended Internet Resources
- Sigi3
- Federal Work Study FAQs
- Student Employee Handbook
- 4 Steps to Finding Your Future
- Career Newsletter
- Job News You Can Use!
- Graduate/Professional School Information
- International Students Page
LBJ Student Center
Suite 5-7.1
601 University Drive
San Marcos, TX 78666
512.245.2645 phone
512.245.3993 fax
CareerServices@txstate.edu
Suite 5-7.1
601 University Drive
San Marcos, TX 78666
512.245.2645 phone
512.245.3993 fax
CareerServices@txstate.edu
Quick Links
- Jobs4Cats for Employers
- Human Resources
- Payroll Office
- Financial Aid and Scholarships
- SAP Portal
- bobcat mail
- tracs
Share This Page
Texas State >
Division of Student Affairs >
Career Services > Administrative Staff > Student Employment Q&A
Student Employment Q&A
Pay
When is minimum wage going to be increased? What will be the new range to pay student employees?
On May 25, 2007, President Bush signed into law legislation increasing the federal minimum wage to $5.85 per hour by July 24, 2007, $6.55 per hour by July 24, 2008 and $7.25 per hour by July 24, 2009. The university will implement these changes to the new minimum rates of pay for students on these dates:
Effective July 22, 2007, the pay range will be $5.85 to $12.00 per hour.
Effective July 20, 2008, the pay range will be $6.55 to $13.00 per hour.
Effective July 19, 2009, the pay range will be $7.25 to $14.00 per hour.
We are aware that the Student I-III, etc. rankings no longer exists in the SAP system. What standards apply for student pay ranges? Do we follow the University Pay Plan as a guide?
Student workers’ wages are determined by the hiring department. Departments may pay students anywhere between $5.85 and $12.01 per hour. Any wage above $12.01 needs Divisional Vice President Approval. The University Pay Plan references the range that student workers may be paid, and it is found on the Human Resources website.
Hours
What is the maximum amount of hours student workers can have during the regular semester and during the summer break?
The maximum number of hours that a student can work while classes are in session is 25 hours per week. While classes are NOT in session (winter break, spring break) students can work 40 hours per week. During SUMMER, if the student is enrolled in classes, they cannot work more than 25 hours. If they are NOT enrolled in summer they can work 40 hours per week, but they MUST be accepted/active students registered for Fall classes to continue to qualify as a student worker.
Hiring
Can a student remain employed in a department after graduation?
The answer to this question really depends upon the details of the specific situation. However, there is one absolute. An employee is considered a student employee only if he or she is a student. Once the employee graduates, he or she is no longer a student. You can hire the employee in other non-student positions, but he or she is no longer a student employee.
Where can I find the hire paperwork for student employees?
Most student employees will need the same paperwork to begin working.
The type of hire PCR (quick hire, quick rehire or additional appointment) will depend upon the student's current status. SAP training classes are offered periodically. The other forms, with the exception of the Acknowledgment Form, can all be found on the internet. Using the forms posted from the IRS, Selective Service and Homeland Security will reasonably insure that the forms you use are accurate.
- PCR
- Acknowledgment Form
- W-4
- I-9 and proof documents
- Selective Service for males
The type of hire PCR (quick hire, quick rehire or additional appointment) will depend upon the student's current status. SAP training classes are offered periodically. The other forms, with the exception of the Acknowledgment Form, can all be found on the internet. Using the forms posted from the IRS, Selective Service and Homeland Security will reasonably insure that the forms you use are accurate.
What are the PCR Deadlines?
While the transition is being made from Career Services to Human Resources, Career Services is aware that the information is not currently posted. As a rule, the deadline for PCRs to be received for processing was 2 business days prior to the time entry deadline by the close of business. For example, for the payroll period of January 1-15, 2008, the time entry deadline is 12 noon on January 17th. Your PCR should received in the Human Resources office by 5 p.m. on January 15th. Time entry deadlines can be found on the Payroll Office website.
What should the new student employee bring as proof of eligibility to work in the United States?
The documents list was updated recently. Please check the instructions posted on the Department of Homeland Security- U. S. Citizenship and Immigration Services website for the I-9. Employers MUST VIEW ORIGINAL DOCUMENTS, so copies of social security cards and birth certificates from parents will not be acceptable. Please review the instructions carefully for the I-9 form.
Where do I send my paperwork?
Effective December 1, 2007, ALL paperwork for UNDERGRADUATE STUDENT WORKER positions goes DIRECTLY to the Human Resources office for processing. In the future, the Human Resources Master Data Center will process employment paperwork, but they will still be received in the HR office. HR only accepts ORIGINAL DOCUMENTS with ORIGINAL SIGNATURES with the exception of the copies of the proof used to verify eligibility to work in the United States.
Grant funded positions must be routed through the Office of Sponsored Programs first. The Graduate Assistant paperwork for Academic departments goes to Faculty Records; the Graduate Assistant paperwork for non-academic departments and the Non-Student Non-Regular paperwork goes to Human Resources.
Grant funded positions must be routed through the Office of Sponsored Programs first. The Graduate Assistant paperwork for Academic departments goes to Faculty Records; the Graduate Assistant paperwork for non-academic departments and the Non-Student Non-Regular paperwork goes to Human Resources.
Work Study
How do you track the amount being paid to work-study students?
The Salary Fringe Report can be used for this function. You may also track the balance with each payroll deducting the amount earned from the original award amount.
When can students begin using their work study awards?
The dates that students can begin using their work study awards are printed on their eligibility letters for each semester (fall, spring, summer I and summer II).
What is the last day that a student can use their work study award?
Typically, the last day to use the award is the date of graduation for that semester.
Miscellaneous
Will the student employment procedure UPPS be updated again? and will it also address post-graduate students?
One draft to change the UPPS was submitted, but another draft is pending. A review committee has been assembled.
Copyright 1994-2007 Career Services. All Rights Reserved.
Career Services | 601 University Drive, San Marcos, Texas 78666 | 512.245.2645 [phone] 512.245.3993 [fax]
Texas State University-San Marcos is a member of the Texas State University System
Comments/Questions email : RB22@txstate.edu
*Disclaimer
Career Services | 601 University Drive, San Marcos, Texas 78666 | 512.245.2645 [phone] 512.245.3993 [fax]
Texas State University-San Marcos is a member of the Texas State University System
Comments/Questions email : RB22@txstate.edu
*Disclaimer